1. Review & Approve Minutes of Spring Meeting
Rachel Quist: A summary of the minutes of the spring business meeting was included in the last newsletter and the full text is available on line. Minutes of the fall meeting reviewed and approved unanimously.

2. Treasurer’s Report
Charmaine Thompson: Report for May 1, 2002, - October 30, 2002.

INVESTOR ADVANTAGE ACCOUNT
Beginning Balance $4,241.19
Interest Paid $30.28
Ending Balance $4,271.47

CHECKING ACCOUNT
Beginning Balance $3,854.68
Interest Paid $33.52
Dues Paid $2,157.50

Expenses
Mailing Costs (recent newsletter not included) -$205.44
Utah Archaeology printing -$1,006.50
Dorman Award Plaque -40.00
Ending Balance $4,793.73

Total of Both Accounts 9,065.23

3. Membership Report
James O’Connell: Ensure that dues payments are current.

4. Geology Licensing
Matt Seddon: The state of Utah recently passed a broadly worded act to license geologists. As it is possible to interpret the act as applying to archaeological practice, UPAC sought and was granted an archaeology exemption to the rules; however, a geoarchaeology exemption was not granted. The following options regarding pursuing a geoarchaeology exemption were presented:

Kevin Jones: Kevin will ask the Utah State Attorney General Office for an opinion as to whether holding a Utah State Antiquities Permit would qualify as licensure by another agency.

Discussion: A long discussion regarding UPAC’s options followed. Points of discussed include: Federal employees and academics have an exemption. Contractors who work on federal land would need to be licensed. A $50 fee is required to become licensed. Violation fees may exceed $1,000. This year only, in order to become licensed, an individual must fill out an application, have a geosciences degree and/or experience, a recommendation from a licensed, and pay the application fee. After 2003, one must take a geology exam with emphasis in hard rock geology. A licensed geologist does not need to do the work but must sign off on the report. Geoscience is defined in the rules not the law; potentially UPAC may not need to go to the state legislature to amend that part. Past experience indicates that legislative action is costly and unpredictable so changing the rules portion may be a better option. UPAC may want to wait and see how difficult it will be to obtain licenses and revisit this issue at the spring meeting. An individual or an organization may legally charge and individual or agency for failure to comply with this law. UPAC gained national support on this issue including letters from SAA and Society for Geoarchaeology.

Steve Simms: Motion for UPAC to wait until results of Kevin Jones and UPAC inquiries with the Attorney General Office are completed and for UPAC to explore other options short of legislative action. Second offered by James O’Connell. All in favor, motion passed unopposed.

5. Proposal to Amend the Bylaws
Rachel Quist: At the Fall 2001 meeting a motion to revisit the UPAC bylaws was proposed by then officers Kristen Jensen and Lori Hunsaker. Specifically, the informal proposal was to reexamine and possible restructure the duties of the Treasurer and the VP of Membership and Ethics so that the Treasurer kept the current membership roll. At the Spring 2002 meeting a motion was passed to create a new award system to recognize contributions to Utah Archaeology. At the last executive committee meeting it was determined that the VP of Membership and Ethics should maintain this award system.

This proposal to amend the bylaws will accomplish the following objectives: 1) The Treasurer will keep the membership rolls. 2) The VP Membership and Ethics will maintain an award system to recognize contributions to the archaeology of Utah. 3) Clarify the role of Journal Editor and Curriculum Director as members of the Executives Committee. 4) Change the “Utah Avocational Archaeologist Certificate Program (UAACP)” to “Utah Avocational Archaeology Education Program (UAAEP)” (at the request of Ron Rood).

A specific proposal to amend the bylaws was distributed in the form of a hand out. An electronic version with incorporated comments will be posted on the yahoo groups site. UPAC members will have 30 days to review the proposal and may vote on it during the next election (in the next 2 months).

Discussion: The award system should be an annual recognition to individuals or organizations. More than one person (i.e., team project) can receive the award. The Executive Committee will vote on the recipient(s) of the award. Nominations for the award will come from the membership. Questions arose as to what the Curriculum Director does and who if anyone fills the current role; duties are described in the bylaws.

Jim Allison: Motion to declare the position of Curriculum Director to be vacant and request the Executive Committee to appoint a new Curriculum Director after consulting with Antiquities Section. All in favor, motion passed unopposed.

6. Revisit UPAC Meeting Formats
Matt Seddon: In order to encourage greater participation, UPAC may consider changing the current meeting format.

Discussion: The fall meeting in Price has worked well although it is under represented by contractor folks. Students also appear to be under represented at UPAC meetings. As electricity is rarely an option at the spring camp out, perhaps we should focus more on field trips rather than papers. UPAC could organize so that student papers are presented at the spring meeting, perhaps with an award, and current research at the fall meeting. On occasion, in lieu of papers, training could be offered at meetings. UPAC should publicize who will be presenting papers prior to the meeting date. UPAC may consider a winter meeting so that field crews would be more likely to attend and/or joint meetings with USAS in the summer (June). In the past, UPAC held summer and winter meetings until then President Jim Wilde changed it to spring and fall. If UPAC were to hold joint meetings with USAS, UPAC would need to adjust to the schedule that USAS sets (as they frequently plan a year in advance).

Steve Simms: Motion to take the discussion points from the minutes and discussion from the yahoo groups site and for the Executive Committee to specify options. The Executive Committee will coordinate with USAS and make a decision regarding meeting formats. Second offered by Fred Jenkins. All in favor, motion passed unopposed.

7. Thematic Conference Proposal
Matt Seddon: Possible ideas regarding a thematic conference: 1) Issues surrounding museum curation, especially regarding historic artifacts. 2) Lithic Scatters. Include the papers from the conference in a special publication. We should make a decision by spring 2003 and make it happen fall 2003 or spring 2004. Matt will do most of the legwork associated with this conference.

Discussion: We could not do a thematic conference every year; it would need to be periodic. Both the curation and lithic scatter topics have some urgency to them. The VP of Government Affairs and Research is responsible for organizing the symposiums. UPAC should arrange a group (roundtable?) to discuss curation issues (Julie Howard and Duncan Metcalfe named, but neither were present to comment).

Betsy Skinner: Motion to start the thematic conference with lithic scatters. Motion passed. .

Jim Allison: Motion to have the Executive Committee form an AD HOC committee including agency and perhaps CRM individuals to discuss the curation issue and report back to the membership at the Spring 2003 meeting. Motion passed.

8. Open Forum:
Jim Allison: At the last Great Basin Anthropological Conference, a nominating committee was formed to expand the GBAC membership. Jim Allison, Kathy Callister, and Virginia Butler are on this committee. Please send ideas/comments to any of these individuals.

Kristen Jensen: A draft of the GIS Data Transmittal Standards and Conventions for electronic GIS data submittal to UDSH is now available and will be posted on the yahoo groups page and the state history web page. The next data committee meeting is open for observation and will be held January 30, 2003, 10am-1pm at state history.

Motion to adjourn. Passed. Meeting adjourned 3:40pm.

Submitted by Rachel Quist, UPAC Secretary